Rules Relating to the Conduct & Powers of the Executive Committee

1. Composition
   The Executive Committee (EC) shall consist of the officers of the corporation.

2. Meetings
   1. The EC shall meet monthly, approximately two weeks prior to the regular Board meeting and as otherwise necessary.
   2. Meetings shall be open to the officers and the Executive Director only.
   3. An agenda for all meetings shall be prepared by the President.
   4. Meetings shall be held in ‘executive session’, not open to the public and the content of all meetings shall be confidential PROVIDED THAT information relating to matters which shall belong in the public domain shall be disclosed at the next available Board meeting to which the public has access.
   5. Minutes of all EC meetings shall be taken by the Secretary and made available to the rest of the Board on a confidential basis until such time as the minutes of the EC meeting in question shall be presented to the Board at a Board meeting and entered into public record.
   6. Meetings shall be conducted by the President in accordance with the same procedures as shall exist from time to time for regular Board meetings.
3. Powers
   In general terms, the EC shall (where necessary) deal with the dispatch of the corporation’s business between regular meetings of the Board and specifically shall:
   1. Be responsible for the approval of all contracts.
   2. Be the discussion forum for all legal issues affecting the corporation.
   3. Be the appropriate forum for the review of the Executive Director.
   4. Act as a filter for general Board business, making recommendations as appropriate in relation to business to come before the Board.
   5. Not introduce, suspend, repeal or amend any policy of the corporation
   6. Not authorize variations to the budget greater than an aggregate of $1,000 at any single meeting.
4. Sunshine
   The purpose of the EC meetings shall be to facilitate the efficient dispatch of the corporation’s business and shall in no way conflict with the corporation’s policy of public access, accountability and sunshine in relation to aspects of the business of the corporation within the public domain.

Formulated at Board Retreat 11.21.98
Approved: at Board Meeting 12.08.98