Parade Line-Up Policy

1. Purpose

   Each year, the Parade contingents must be placed in a line-up order. The factors which determine the line-up are of a detailed operational nature and also depend upon a variety of other factors such as previous placement, theme, sponsorship agreements hierarchy, participation in the organization’s community partner programagreements, political protocol for elected officials, stage appearances at the Celebration, etc. and so on. It is necessary that all of these factors be taken into account and balanced when designing the Parade Line-Up. It is also important that the community have an opportunity to make representations to the organization regarding parade placement of particular community organizations and affinity groups.

2. Reverse Leap-Frog & Elected OfficialsModifications to Parade Line-up

   Where contingents or individuals wish to be together in the Parade then the foremost placed contingent shall forgo their placement and join the contingent placed rearmost. For the avoidance of doubt this shall mean that where, for example, an elected official shall want to ride in the Parade with another elected official, an affinity group or other contingent they must be prepared to vacate their placement in the Parade and move towards the rear. Under no circumstances shall they move up towards the front of the Parade to join an elected official with a higher protocol ranking. However, the more senior elected official shall have the option of joining the more junior elected official according to the junior elected official’s protocol ranking. Protocol ranking shall be established by the office of the Mayor.

3. Public Comment

   All contingents shall be invited (via the parade application form) to give reasons for any special placement requests. In addition there shall be a meeting open to the public at which nonprofit organizations may attend and make verbal representations. For the avoidance of doubt, this meeting shall be for nonprofit community organizations only and not businesses, elected officials and sponsors who shall have their position determined by other factors.

4. Promises & Warranties

   No promises or warranties may be made by any individual concerning Parade placement. The only indications which may be given in advance may only be made by the eExecutive dDirector acting in concert and by consensus with the Ssponsor Mmanager and Pparage Mmanager..

5. Line-Up Design

   The Parade Line-Up shall be determined by the Board President, Executive Director, Event Community Relations Manager, and the Parade Manager.

   The parade line-up will be prepared by the Executive Director with relevant staff and contractors, and reviewed with the Board President.

6. Publicity

   The organization shall endeavor to publish the pParade line-upan unordered list of parade contingents each year.

Approved: at Board Meeting 09.07.99
Revised: 8/4/15