Twinning Policy
-
Authority
This policy is in all respects subordinate to the articles of incorporation, by laws and standing rules of the Corporation. -
General
This policy is designed to detail the circumstances in which the Corporation shall identify partners or Twins (being other Pride organizations) to form strategic marketing alliances and mentorship relationships and the method by which the Corporation shall select those partners. -
Definitions
- Not For Profit-
The income and property of the organization in question may only be used for the promotion of its objects and not paid by way of dividend, bonus or otherwise by way of profit, to members of the organization (this does not apply to staff etc., who are not directors or committee co-chairs). In short, the organization must be community based and not a commercial enterprise designed to make money, personally, for the directors/owners. - Pride Celebration-
A parade, march, rally, festival, arts festival, cultural activity or other event activity organized for people identifying as lesbians and/or gay men and/or bisexuals and/or transgendered persons and promoting the visibility of those persons and commemorating the Stonewall Riots or a similar historic event/annual festival or heritage of the LGBT community generally as organized by a pride organization as defined in 3.3 below. - Pride Organization-
A not for profit organization or group whose purpose and principal activity shall be to organize Pride celebrations. - Twin-
A Pride Organization which shall be selected as either a marketing or mentoring partner
- Not For Profit-
Where the plural or singular is used it shall, where the context so admits, include the other
- Identification of Twins
- Marketing Twins
- Selection Criteria
1) A Marketing Twin shall be a Pride Organization who shall have a consistent record of organizing a Pride Celebration.
2) There shall be no more than 4 marketing twins at any one time.
3) Selection of a Marketing Twin shall meet a stated marketing goal of the Corporation.
4) The dates of Marketing Twins’ events shall not conflict with each other or those of the Corporation. - Selection Mechanism
1) The Board shall select all Marketing Twins, upon recommendation of The Executive Director made between July and December each year (providing a ‘vacancy’ exists)
2) The Executive Director shall be alert for marketing alliances with Pride Organizations during the course of her/his work - Scope of Twinning
1) All Marketing Twins shall enter into a written agreement with the Corporation detailing the extent of the collaboration and the expectations, rights and responsibilities of each partner.
2) Marketing Twins shall enjoy a preferred status with the Corporation which shall include reciprocal benefits with the Corporation including:
1) ID and website address listing on promotional materials
2) 1 Page minimum editorial/advertising support within official Pride Magazine
3) Free entry to event for all members
3) Twinning Agreements shall not exceed two years in length and may be renewable.
- Selection Criteria
- Mentoring Twins
- Selection Criteria
1) A Mentoring Twin shall be a Pride Organization which shall have either organized at least one Pride Celebration within the 12 month period preceding the application or which shall have the intent to organize a Pride Celebration, which intent shall be supplemented by letters of support and endorsement issued by other not for profit organizations in the applicant’s locale.
2) There shall be no more than 2 mentoring twins at any one time.
3) A Mentoring Twin shall not have an annual budget in excess of US$50,000.
4) The dates of Mentoring Twins’ events shall not conflict with each other or those of the Corporation.
5) The Pride Celebration organized by the Mentoring Twin shall not be of a ‘once only’ nature and shall be an annual event and/or recurring activity.
6) One Mentoring Twin shall be an organization incorporated within or whose Celebration shall take place within the geographical region consisting of the US States of California, Nevada, Arizona, Utah and Hawaii. The other Mentoring Twin shall be an organization incorporated within or whose Celebration shall take place outside of the USA. - Selection Mechanism
1) The Board shall select all Mentoring Twins, upon recommendation of The Executive Director made between January and March each year (providing a ‘vacancy’ exists) accompanied by a letter of application from the Mentoring Twin identifying the “need” and the specific areas where mentorship is required. The application letter must also attach a budget of the anticipated income and expenditure for the ensuing event.
2) The Executive Director shall be alert for mentoring relationships with Pride Organizations during the course of her/his work
3) The Corporation shall advertise the existence of its mentorship twinning program by including a flyer in the registration packs of all delegates to the annual CAPI and InterPride conferences - Scope of Twinning
1) All Mentoring Twins shall enter into a written agreement with the Corporation detailing the extent of the collaboration and the expectations, rights and responsibilities of each partner.
2) Mentoring support shall consist of general advice, letters of support and endorsement, an honorarium to enable at least 2 people from each Mentoring Twin to attend the Parade and Celebration organized by the Corporation and gain knowledge and experience by working the event. The honorarium shall be for a week long stay.
3) The Corporation shall expect recognition of its efforts from each Mentoring Twin and an insight into the needs and sensitivities of those organizing smaller Pride events.
4) Twinning Agreements shall be two years in length and shall not be renewable.
- Selection Criteria
- Marketing Twins
- Other Partnerships
Nothing in this policy shall preclude separate marketing arrangements with other Pride organizations or the granting of mentoring support to other Pride organizations, including support for once only events such as World Pride.
Approved: By The Board 02.01.00
Amended 10.03.00
Amended 08.06.02