Key Policy

Board Members and staff may hold a key to the main office (Suite 903). In addition, the staff and executive committee may hold keys to the various staff offices. All keyholders must adhere to the following:

1. Keyholders will not allow non-keyholders access to the office if closed, except during office hours and/or during public meetings -- and then only on condition that the keyholder remain with the non- keyholder until their business is completed. Non-keyholders should not be left unattended in the office.
2. Keyholders and their guests shall sign in when entering the office.
3. Keyholders will schedule all meetings which they intend to hold in the office with the Executive Director, no matter how informal.
4. Use of office premises and equipment shall be for corporation business only.
5. Keyholders are responsible for tidying the office after their usage and before leaving it are responsible for returning it to the condition in which they found it.
6. Keyholders shall always obtain the permission of the Executive Director and/or staff member to use equipment and/or desk space which may be the work station of a staff member and/or volunteer and shall advise the Executive Assistant of any supplies used by them, whether any supplies need replenishing, and of any problems encountered with office equipment.
7. Keyholders (other than staff), while in the office, shall not remove from the fax machine any messages not intended for them and, if answering the telephone, shall take messages and place these in the mailbox of the Executive Assistant.
8. Upon leaving the office all keyholders will check to ensure that the bathroom keys are on their respective hooks, the file cabinets are shut, the internal doors locked and the lights off. Keyholders and their guests shall then sign out and lock the outer door to suite 903.
9. Failure to comply with the above policy may result in revocation of key-holding privileges.