Procedures for Dealing with the Receipt & Processing Of Membership Application Forms

1. Availability
   1. Members may apply to join online, in-person, or by mail. San Francisco Pride staff will be available in the San Francisco Pride office to assist with membership registration by appointment only during normal business hours.
   2. Requests for membership applications, whether received by telephone, email, post or otherwise will be sent to the person requesting the application form(s) by the assigned staff member within 5 business days of receiving the contact information to which the applications may be sent.
2. Record Keeping
   1. Upon receiving all completed membership materials from a prospective member, the assigned staff memberSan Francisco Pride staff shall update the member roster, and maintain accurate digital records.
   2. No amendment shall be made to any members’ details (although tentative changes may appear in the “comments box”) unless a member submits a request for the change in writing.
   3. Any termination of membership excluding expiration of membership term may only be made with the express written authority of the Secretary or SF Pride staff member designated by Executive Director or Board President.
3. Storage

   1. The information from a member’s original application form shall be kept in a digital file by the assigned staff memberSan Francisco Pride staff.

                        _Approved: 12.08.99_   _Approved: 08.03.16_   _Revised: 2022-04-20_