Membership of Other Umbrella Pride Organizations Policy

1. General
   It is recognized that due to the unique position which the corporation occupies as a role model, mentor and trend setter to other Pride organizations that Board members and/or the Executive staffDirector may from time to time occupy positions (‘umbrella roles’) with other Pride umbrella organizations such as the United States Consolidated Association of Prides (USAPCAPI) and InterPride.

   It is also recognized that in fulfilling a goal of participation free from economic discrimination and the because of the benefits which flow to the corporation from assuming a leadership role (such as kudos, prestige, respect and acknowledgment as a world leader in its field) that the corporation should, wherever possible and to a reasonable extent, support those wishing to assume an umbrella role.

2. Scope
   The scope of this policy is to determine the responsibility for expenses incurred by any Board member and/or Executive Director in discharging duties associated with umbrella roles. It is not a policy to determine eligibility or suitability for an umbrella role. The decision to assume an umbrella role is that of the individual in question. However, it is noted that there must be a clear connection to the leadership of the corporation of the individual seeking an umbrella role and, therefore, this policy only extends to Board members and the Executive Director (“eligible person(s)”).

   This policy shall be subordinate to the Delegate Policy.

3. Prior Disclosure
   Any eligible person who shall be considering an umbrella role shall give the Executive Committee of the corporation notice in writing of his/her desire within a reasonable time frame so that the matter may be discussed by the Board at one of its scheduled Board meetings, if necessary, prior to accepting any umbrella role. The notice should also specify what, if any, expenses the eligible person anticipates being responsible for in carrying out his/her duties, the extent to which these are not covered by the umbrella organization in question and the extent to which the eligible person seeks sponsorship from the corporation for any expenses not covered by the umbrella organization.

4. Determination
   The Executive Committee shall determine whether or not the eligible person’s request may be granted and wherever possible and within the Guidelines below seek to accommodate the eligible person’s request. The Executive Committee may defer in favor of a discussion at the full Board and the eligible person shall always have the right to appeal to the full Board if unsatisfied by the determination of the Executive Committee.

5. Guidelines
   In determining whether to grant a sponsorship or not the Executive Committee shall have regard to the following guidelines:
   1. No more than two eligible persons shall be receiving sponsorship at any one time
   2. Each sponsorship should not exceed 2 round trip airfares in any fiscal year
   3. Total sponsorships should not exceed $3,000 in total value in any fiscal year
   4. A sponsorship should not be granted for more than two years but may be renewable upon request.

   The above list are guidelines only and not an exhaustive list. The Executive Committee should be flexible in specific situations.

6. Resignation/Dismissal/Retirement
   Where the eligible person shall cease to be a member of the Board and/or the Executive Director then the sponsorship shall cease immediately. Any expenses incurred to that point but unclaimed may be claimed, subject to the normal time limits regarding the claiming of expenses.

   If the eligible person shall cease to hold their umbrella role then s/he must notify the Executive Committee in writing of this fact within 14 days of his/her becoming aware.

7. Duality
   It may be and it is encouraged that any person holding an umbrella role also be an official delegate of the corporation to the umbrella organization in question and that, therefore, the eligible person’s participation be governed by the delegate policy except in situations where the eligible person’s umbrella role prevents their participating fully as a delegate or where the activity is one specific to the umbrella role and is not open to delegates (e.g., a meeting of the Executive Committee of the umbrella organization.

8. Transitional Arrangements
   Eligible persons currently holding umbrella roles shall be covered by this policy and shall within 30 days of this policy commencing shall file a notice with the Executive Committee detailing the nature of their umbrella role and the extent to which they seek the sponsorship of the corporation.

9. Commencement

This policy shall commence on September 1, 2000.
Approved: by the Board 09.05.00